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Manage Teams

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License editions: To understand the applicable license editions, see Plans & Pricing.

 Overview

Configure inSync to automatically discover any new Teams. Alternatively, you can manually define Teams discovery and configuration settings.

You can perform the following tasks to manually manage Teams using inSync.

Edit Teams settings in inSync

Perform the following steps to modify and update the existing Team settings.

  1. Sign in to Druva Cloud Platform Console and navigate to  Microsoft 365 > Teams.
  2. Click a configured Team that you want to edit.
  3. On the Summary tab under Teams, click Edit. The Edit Team window appears.
  4. Edit the required details and click Save. 

Discover Teams manually

For Archived Teams, the  icon appears after a few minutes of discovery of Teams.

If the Auto discover teams for backup checkbox under the Auto Configuration Settings is enabled, inSync automatically discovers new Teams every 24 hours. If you want inSync to discover any Teams before the next auto-discovery process runs, perform the following steps.

  1. Sign in to Druva Cloud Platform Console and navigate to  Microsoft 365 > Teams.
  2. Click Discover Teams. inSync discovers the teams added within your organization after the last auto-discovery process.

 If the Auto-assign storage option is enabled, inSync assigns the selected storage and the default backup and retention policies to the Teams. The discovered Teams appear on the Teams list page with Team Status as Enabled. If the Auto-assign storage option is disabled, the Team Status is Not Configured. 

  1. (OPTIONAL) Click the Team you want to configure. The Configure Team Backup page appears.
  2. (OPTIONAL) On the Configure Team Backup page, enter the required details and click Save. When the team is successfully configured the Team Status changes to Enabled. For more information, see Manual configuration of Teams for backup.

When a particular team is deleted from Microsoft 365, the App Status of that team changes to Disabled in inSync. The discovery and scheduled backups for these teams are excluded in the subsequent discovery and backup cycle. However, you can perform a restore of these teams.

Enable backup for Teams

By default, when you configure Teams for backup, it is automatically enabled for backup.

If you disable backup for Teams, inSync retains previously backed up data.

Procedure

To enable backup for previously disabled Teams:

  1. Sign in to Druva Cloud Platform Console and navigate to  Microsoft 365 > Teams.
    A page that lists all the discovered Teams appears.
  2. Click the disabled Team name that you want to enable. 
  3. In the right pane, on the Summary tab, click the Ellipsis_icon.png icon beside Backup Now and click Enable. 
  4. Click Enable on the confirmation dialog box that appears to enable the site.

inSync now starts backing up the data in accordance with the set backup schedule.

When you enable Teams for backup, the status of Teams Metadata, Teams Conversation, and Teams SharePoint Online (SPO) site is updated automatically within inSync.

Disable backup for Teams

As an administrator, you can disable backup of Teams that are configured for backup.

When you disable backup of Teams, inSync stops backing up data for those Teams and retains the previously backed-up data.

If a backup is in progress, inSync completes the backup and then disables backup for those Teams.

Procedure

To disable backup for Teams,

  1. Sign in to Druva Cloud Platform Console and navigate to  Microsoft 365 > Teams.
    A page that lists all the discovered Teams appears.
  2. Click the enabled Team name that you want to disable. 
  3. In the right pane, on the Summary tab, click the Ellipsis_icon.png icon beside Backup Now and click Disable. 
  4. Click Disable on the confirmation dialog box that appears to disable the selected team.

inSync stops backing up data of the selected Teams. 

In the future, if you want to back up these Teams again, you can enable the backup using the Enable option.

When you disable Teams for backup, the status of Teams Metadata, Teams Conversation, and Teams SharePoint Online (SPO) site is updated automatically within inSync.

When a particular team is deleted from Microsoft 365, the App Status of that team changes to Disabled in inSync. The discovery and scheduled backups for these teams are excluded in the subsequent discovery and backup cycle. However, you can perform a restore of these teams.

Delete Teams from inSync

As an administrator, you can delete Teams configured for backup anytime from inSync.

  • When you delete Teams, inSync permanently deletes all the data backed up for those Teams.
  • You can delete Teams for which the backup is in progress.
  • When you delete Teams, the Teams Metadata, Teams Conversation, and Teams SharePoint Online (SPO) site also automatically gets deleted from inSync.
  • You cannot delete Teams if it is enabled with Data Lock. 

 

Procedure

To delete Teams from inSync,

  1. Sign in to Druva Cloud Platform Console and navigate to  Microsoft 365 > Teams.
    A page that lists all the discovered Teams appears.
  2. Select the Team name that you want to delete.
  3. Click Delete. 
  4. On the confirmation window, specify the reason for deletion (the reason is mandatory with a character limit between 10-150). The reason for deletion will be captured in the Admin Audit trail for auditing purposes.
  5. Click Delete.

All the data backed up for the Teams will be deleted temporarily. You can rollback the deleted  Teams within a configurable rollback window. After the rollback window expires, the Teams will be deleted permanently. See Rollback Actions for details. 

To use Rollback Actions, you need the Security Essentials license. Contact Support to obtain the license. Currently, this feature is available only for the Public Cloud customers.

Rollback Considerations:

  • You cannot rollback Teams if you delete it, add the same Teams (through auto-discovery or another method) while the deleted Teams resides in Rollback Actions, and try to rollback the deleted Teams.
  • When you delete Teams, associated SharePoint sites will also be deleted. Similarly, when you rollback Teams, associated SharePoint sites will also be rolled back. The associated SharePoint sites deleted will not be displayed on the Rollback Actions page.
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