Know your Public folder dashboard


The Public folder dashboard lists all the discovered Public folders. This topic explains the dashboard in detail and the actions you can perform on it.
Access path
To access the Public folder dashboard, sign in to inSync Management Console and navigate to Microsoft 365 > Public folder.
Field description
The following table lists the fields under the Public folder dashboard.
Field | Description |
---|---|
Public folders | x of x | The count of all the discovered Public folders. |
Search Public folder |
Search for a specific Public folder.
|
Name | The name of the Public folder. |
Last Completed Backup | The date and time of the last completed backup. |
Backup data | The size of Public folders' backed up data. |
App Status |
The status of the Public folder.
|
Last Backup Status | The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up. |
Filter | Filter out the specific Public folders based on the Last Backup Status and App Status filter criteria. |
Filters for Public folder
Click on the to filter and view only the Public folders based on the listed criteria.
The following table lists the available options for the filter according to the Last Backup Status, and App Status:
Filter | Options |
---|---|
Last Backup Status |
|
App Status |
|
Actions
Select the Public folder name using the checkbox to perform the actions as described in the below table.
Field | Description |
---|---|
Auto Configuration | Click Auto Configuration to edit the discovery, storage, and backup settings. |
Discover Public folders | Click Discover Teams to allow inSync to discover the newly added Public folders. |
Delete | Click Delete to delete the selected Public folder. |
Summary tab
Click on the Public folder Name to view the Public folder details page.
Backup summary
The following table lists the fields in the Backup Summary section.
Field | Description |
---|---|
Last Completed Backup | The number of days from last completed backup. |
Last Backup Data | The amount of data backed up during the last completed backup. |
Last Backup Status | The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up. |
Total Backup Data | The total amount of data backed up by inSync for the Public folder till date. |
Storage consumption
The storage consumption section shows how the storage consumption for the Public folder data has changed over the last 90 days. When you hover the mouse pointer over a particular place in the chart, you can see the storage consumed on a day.
Public folder Details
The following table lists the fields in the Public folder Details section.
Field | Description |
---|---|
Name | The name of the Public folder. |
Status | The app status displayed as Enabled or Disabled. |
Added on | The date and time on which the Public folder was added to inSync. |
Number of Sub-folders | The count of sub-folders within the selected Public folder. |
Path | The Public folder path details for navigation. For example: \TestPublicfolder |
Mail Settings | Displays the status of Mail Settings: Enabled or Disabled. |
Backup Settings
By default, the backup and retention criteria for site settings are set to the Auto Configuration settings.
- Click the Edit button to customize the site settings.
The following table lists the fields in the Site Settings section.
Field | Description |
---|---|
Backup Frequency | The frequency of backup. |
Storage | The assigned storage region. |
Data Retention | The duration for which the data will be retained. By default, the value is set to unlimited. |
Actions
The actions that can be performed on the Public folder page are described in the below table.
Field | Description |
---|---|
Backup Now | Click Backup Now to perform a manual backup of the Public folder data. |
Download | Click Download to download the Public folder data. |
Edit | Click edit to update the already configured Public folder settings. |
Activity Stream tab
Click on the Public folder Name to view the Public folders' activities page.
The following table lists the fields on the Activity Stream page.
Field | Description |
---|---|
Activities | x of x | The count of total backup and download activities performed for the Public folders. |
Activity Type |
Details of activity performed for the Public folders.
|
Time | The date and time stamp when the activity was performed for the Public folder. |
Admin | The name of the administrator. |
Status |
The status of the activity performed for the Public folder. For Backup: Backed Up Successfully, Backed Up With Errors, or Backup Failed. For Download: Download Successful or Download Failed. |
The Activity Stream tab lists the Backup activity logs for the team as follows:
- Backup activities: Displays a list of backup activity logs that are less than 30 days old.
Note: inSync automatically deletes the backup activity logs which are more than 30 days old.
- Download and Restore activities - All the Download and Restore activities performed to date are displayed.
Note: inSync does not delete the download and restore activity logs.
Filters for Activity Stream
Click on the to search, view, and download the logs of backup and download activities performed for the selected Public folder.
The following table lists the administrator activities that you can filter according to the activity types.
Filter | Options |
---|---|
Activity |
|
Time | All activities performed within a specific time interval. |
Status |
|
Actions
Select the Activity on the Activity Stream page to perform the actions as described in the below table.
Field | Description |
---|---|
Apply (Appears in the Filter dialog box) | Click Apply after you have selected the required filter options as per your requirement to view activities for specific criteria. |
Reset (Appears in the Filter dialog box) | Click Reset to remove all the filter options that you have applied. |
Download Logs | Click Download Logs to download and view the logs of the backup and restore activities performed for the selected Public folder. |