Know your Public folder dashboard

Access path

To access the Public folder dashboard, sign in to inSync Management Console and navigate to Microsoft 365 > Public folder.

Field description

The following table lists the fields under the Public folder dashboard.

Field	Description
Public folders \| x of x	The count of all the discovered Public folders.
Search Public folder	Search for a specific Public folder. Note: Search using wildcard character is not supported.
Name	The name of the Public folder.
Last Completed Backup	The date and time of the last completed backup.
Backup data	The size of Public folders' backed up data.
App Status	The status of the Public folder. Enabled: Storage is assigned to the Public folder and backup is enabled for the selected Public folder. Disabled: If the backup is disabled for the selected Public folder. Not Configured: The selected Public folder is not configured for backup. Assign storage to enable backup for the discovered Public folder.
Last Backup Status	The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up.
Filter	Filter out the specific Public folders based on the Last Backup Status and App Status filter criteria.

Filters for Public folder

Click on the Filter icon for SPO filters.png to filter and view only the Public folders based on the listed criteria.

The following table lists the available options for the filter according to the Last Backup Status, and App Status:

Filter	Options
Last Backup Status	Backed Up Successfully: All Public folders for which the backup operation was successful. Backed Up With Errors: All Public folders for which the backup operation completed with some errors. Backup Failed: All Public folders for which the backup operation failed. Never Backed Up: All Public folders for which backup was never initiated.
App Status	Disabled: All Public folders for which backup is disabled. Enabled: All Public folders for which backup is enabled. Not Configured: All Public folders that are not configured for backup.

Actions

Select the Public folder name using the checkbox to perform the actions as described in the below table.

Field	Description
Auto Configuration	Click Auto Configuration to edit the discovery, storage, and backup settings.
Discover Public folders	Click Discover Teams to allow inSync to discover the newly added Public folders.
Delete	Click Delete to delete the selected Public folder.

Summary tab

Click on the Public folder Name to view the Public folder details page.

Backup summary

The following table lists the fields in the Backup Summary section.

Field	Description
Last Completed Backup	The number of days from last completed backup.
Last Backup Data	The amount of data backed up during the last completed backup.
Last Backup Status	The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up.
Total Backup Data	The total amount of data backed up by inSync for the Public folder till date.

Storage consumption

The storage consumption section shows how the storage consumption for the Public folder data has changed over the last 90 days. When you hover the mouse pointer over a particular place in the chart, you can see the storage consumed on a day.

Public folder Details

The following table lists the fields in the Public folder Details section.

Field	Description
Name	The name of the Public folder.
Status	The app status displayed as Enabled or Disabled.
Added on	The date and time on which the Public folder was added to inSync.
Number of Sub-folders	The count of sub-folders within the selected Public folder.
Path	The Public folder path details for navigation. For example: \TestPublicfolder
Mail Settings	Displays the status of Mail Settings: Enabled or Disabled.

Backup Settings

PF_backup settings card.png

By default, the backup and retention criteria for site settings are set to the Auto Configuration settings.

Click the Edit button to customize the site settings.

The following table lists the fields in the Site Settings section.

Field	Description
Backup Frequency	The frequency of backup.
Storage	The assigned storage region.
Data Retention	The duration for which the data will be retained. By default, the value is set to unlimited.

Actions

The actions that can be performed on the Public folder page are described in the below table.

Field	Description
Backup Now	Click Backup Now to perform a manual backup of the Public folder data.
Download	Click Download to download the Public folder data.
Edit	Click edit to update the already configured Public folder settings.

Activity Stream tab

Click on the Public folder Name to view the Public folders' activities page.

The following table lists the fields on the Activity Stream page.

Field	Description
Activities \| x of x	The count of total backup and download activities performed for the Public folders.
Activity Type	Details of activity performed for the Public folders. Backup: Scheduled or Manual Download
Time	The date and time stamp when the activity was performed for the Public folder.
Admin	The name of the administrator.
Status	The status of the activity performed for the Public folder. For Backup: Backed Up Successfully, Backed Up With Errors, or Backup Failed. For Download: Download Successful or Download Failed.

The Activity Stream tab lists the Backup activity logs for the team as follows:

Backup activities: Displays a list of backup activity logs that are less than 30 days old.

Note: inSync automatically deletes the backup activity logs which are more than 30 days old.

Download and Restore activities - All the Download and Restore activities performed to date are displayed.

Note: inSync does not delete the download and restore activity logs.

Filters for Activity Stream

Click on the Filter icon for SPO filters.png to search, view, and download the logs of backup and download activities performed for the selected Public folder.

The following table lists the administrator activities that you can filter according to the activity types.

Filter	Options
Activity	Backup: All the backup activities performed. Download: All the download activities performed.
Time	All activities performed within a specific time interval.
Status	Backed Up Successfully: All activities for which the backup operation was successful. Backed Up With Errors: All activities for which the backup operation completed with some errors. Backup Failed: All activities for which the backup operation failed. Download Successful: All activities for which download operation was successful. Download Failed: All activities for which the download operation failed.

Actions

Select the Activity on the Activity Stream page to perform the actions as described in the below table.

Field	Description
Apply (Appears in the Filter dialog box)	Click Apply after you have selected the required filter options as per your requirement to view activities for specific criteria.
Reset (Appears in the Filter dialog box)	Click Reset to remove all the filter options that you have applied.
Download Logs	Click Download Logs to download and view the logs of the backup and restore activities performed for the selected Public folder.