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Druva Documentation

Introduction to Druva inSync for Groups

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License editions: To understand the applicable license editions, see Plans & Pricing.

Overview

With the increasing adoption of Groups for easy collaboration, it is essential to safeguard this critical data from corruption, compromise, or loss. To safeguard your Groups data, Druva cloud is the perfect solution for you that ensures the integrity of data by protecting it from ransomware and provides hassle-free backup and recovery.

Refer to the video-based Quick Reference Guide to get started with Groups.

Benefits

Let's look at the benefits of using Druva cloud for Groups data protection.

  • Recover Groups data and avoid any business disruptions caused due to data loss in case of accidental deletion or ransomware attack.
  • Auto-configuration and retention settings that help in reduced time and efforts to protect Groups data.
  • One-time configuration to secure, manage, track, monitor, and get notified of compliance risks of Groups data in your organization.

Supported Microsoft 365 editions

The following Microsoft 365 editions are supported:

Microsoft 365 For Business

Microsoft 365 Business Basic

Microsoft 365 Business Standard

Microsoft 365 Business Premium

Microsoft 365 For Enterprise

Microsoft 365 E3

Microsoft 365 E5

Microsoft 365 F3

Office 365 For Enterprise

Office 365 E1

Office 365 E3

Office 365 E5

Government

Office 365 E1

Office 365 E3

Office 365 E5

Education

Office 365 A1

Office 365 A3

Office 365 A5

Data backed up for Groups

The data backup is supported for the following group types:

  • Microsoft 365 groups
  • Distribution groups
  • Security groups
  • Mail-enabled security groups

Private as well as public groups data is also backed up. The backup includes the following components:

Groups Metadata

Name, email, type, membership type, privacy, created on, members and owners, groups settings, the sensitivity label

Notes:

  • The owners of distribution groups and mail-enabled security groups are not backed up.
  • The Microsoft 365 group user context property isSubscribedByMail is not backed up.

Site

All sites and subsites content, document libraries, lists, pages, and all metadata
Planner

Plan settings that includes Pin/unpin settings, Backgrounds, Group, Group Description, Privacy, Sensitivity Label, Group email settings

Note: Graph API does not support backup of Background and Notification Settings from the Plan Settings.

Supported tasks for Groups

The following table displays the various tasks that you can perform for Groups by using inSync:

Backup  Restore  Download  *Federated Search Legal Hold **Scan the data for compliance risks

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Required roles and permissions for access to Groups

For more information about the required permissions to access and protect Groups data, see Microsoft 365 App Permissions for Druva App.

Unified data protection for Groups and Teams

To streamline the backup and restore process, Groups serves as the parent app, while SharePoint and Teams are associated with it as its sub-apps. This means that, while you back up or restore Groups data, any associated SharePoint sites and Teams data including private channels and sites are also included.

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  • The backup frequency and retention settings specified for Groups will also be applicable to the associated SharePoint sites and Teams.
  • The configuration settings specified in Groups cannot be modified in SharePoint and Teams. If any SharePoint site and Team is not associated with a Group, its settings can be configured from SharePoint and Team.
  • Only configured Groups can be enabled and disabled, and consequently, their associated SharePoint sites and Teams will also be enabled and disabled.
  • Configured and non-configured Groups can be deleted however the associated SharePoint sites and Teams will be deleted only for the configured Groups. For non-configured Groups, the associated SharePoint sites and Teams will not be deleted.
  • If you enable Data lock for the parent Groups, it will be enabled for the associated SharePoint sites and Teams as well.

Backup and retention settings

The backup and retention settings with respect to unified data protection are explained below.

What happens to the existing configuration post-upgrade?

  • By default, the backup and retention settings specified at the M365 Group level will automatically apply to the Teams and SharePoint sites associated with that group. It is applicable for both Teams Site and Private Channel Site.
  • The current backup and retention settings defined in the Auto-Configuration of the M365 Groups will be applied to the associated Teams and SharePoint sites.
  • Individual Sites and Teams with custom backup settings (backup frequency & retention settings) will follow the backup settings of the associated Group.
  • Inclusions and Exclusions defined at Group and Teams site backup settings will be retained. 
  • Data Lock settings will be retained.

What is new?

  • The backup frequency and retention settings specified for Groups will also be applicable to the associated SharePoint sites and Teams.
  • The configuration settings specified in Groups cannot be modified in SharePoint and Teams.
  • Only configured Groups can be enabled and disabled, and consequently, their associated SharePoint sites and Teams will also be enabled and disabled.
  • Configured and non-configured Groups can be deleted however the associated SharePoint sites and Teams will be deleted only for the configured Groups. For non-configured Groups, the associated SharePoint sites and Teams will not be deleted.
  • If you enable Data lock for the parent Groups, it will be enabled for the associated SharePoint sites and Teams as well.

    Note: Enable, Disable, and Delete operations will not be available at the Teams or Site Level if the parent Group is configured for backup.

What remains unchanged?

  • There will be no change to the backup configuration for Sharepoint sites if no parent Groups or Teams are configured for backup. SharePoint sites can be configured for backup independently and configuration at individual site level is applicable.
  • There is no change to the app-wise backup monitoring and restore workflows.

Groups and sub-apps behavior in inSync

The following table explains different workflows related to Groups and its associated Teams and SharePoint sites.

Workflow

Groups

Teams

SharePoint

Discovery

All Groups are discovered

Notes: 

  • For a multigeo enabled tenant, when a group is moved to another region after Groups discovery, SharePoint site URL will not be updated. SharePoint site URL will be updated only through SharePoint discovery.

  • If you rename Private Channel Site from Microsoft 365, it will not be renamed on inSync after Groups discovery.

  • If you are adding new private channel site on Microsoft 365, it will not be discovered through Groups discovery.

Associated Teams are discovered 

Associated SharePoint sites are discovered 

Configuration

All Groups are configured 

Groups configuration will override Teams configuration 

Groups configuration will override SharePoint configuration 
Data Lock

Group is data locked

Note: If a Team or a site is configured with data lock enabled and you configure the parent Group with data lock disabled then the Team or site remains data locked. 

 Groups settings will be applied Groups settings will be applied

Schedule, Retention, Include-exclude settings

Group is configured

Groups settings will be applied

Groups settings will be applied

Group is not configured

Teams settings will be applied

Teams settings will be applied.

If Team is not configured, SPO settings will be applied.

Enable, disable, delete

Group is marked enabled, disabled, and deleted

Associated Teams will be marked enabled, disabled, and deleted respectively

Associated SPO sites will be marked enabled, disabled, and deleted respectively
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