Know your SharePoint dashboard
Enterprise
ProfessionalThe SharePoint dashboard lists all the discovered SharePoint sites. This topic explains the dashboard in detail and the actions you can perform on it.
Access path
To access the SharePoint dashboard, sign in to inSync Management Console and navigate to Microsoft 365 > SharePoint.
Field description
The following table lists the fields under the SharePoint dashboard.
| Field | Description |
|---|---|
| Showing <Number> sites | The total count of all the discovered SharePoint sites. |
|
Search Title |
Search for a specific SharePoint site.
|
| Filter | Filter out the specific SharePoint sites based on the Site Type, Last Backup Status, and Site Status filter criteria. |
| Title | The name of the SharePoint site. |
| Site Type |
The type of Site.
|
| Last Completed backup | The date and time when data was last backed up from the SharePoint site. |
| Backup Data | The amount of data that inSync has backed up for that SharePoint site. |
| App Status | The status of the SharePoint site. |
| Last Backup Status | The most recent backup status of the SharePoint site. |
| Status Details | Shows the error code indicating the reason for SharePoint Site data backup failure. |
Actions
Select the site title using the checkbox to perform the actions as described in the below table.
| Field | Description |
|---|---|
| Add Site Collection | Click Add Site Collection to add a new site collection manually. |
| Discover Sites | Click Discover Sites to allow inSync to discover the site collections before the next auto-discovery cycle begins. |
|
Auto Configuration
|
Click Auto Configuration to edit the discovery, storage, backup, and retention settings. |
| Delete | Click Delete to delete the selected site. |
Filters for SharePoint sites
To start using filters, discover sites again. Note that this action will not impact any of your existing backup and restore settings. See Discover Sites manually.
Click on the 
to filter and view only the Microsoft Teams sites or Microsoft 365 Group sites within SharePoint.
The following table lists the available options for the filter according to the Site Type, Last Backup Status, and Site Status:
| Filter | Options |
|---|---|
|
Site Type |
|
|
Last Backup Status |
|
| App Status |
Actions
Select the required filter options as per your need and perform the required actions as described in the following table.
| Field | Description |
|---|---|
| Apply | Click Apply to apply the selected filter options for the required view on the SharePoint listing page. |
| Reset | Click Reset to remove all the filter options that you have applied. |
Summary tab
Click on the site Title to view the SharePoint site details page.
Backup summary
The following table lists the fields in the Backup Summary section.
| Field | Description |
|---|---|
| Last Completed Backup | The number of days from last completed backup. |
| Last Backup Data | The amount of data backed up during the last completed backup. |
| Last Backup Status | The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up. |
| Total Backup Data | The total amount of data backed up by inSync for the site collection to date. |
Storage consumption
The storage consumption section shows how the storage consumption for the site collection has changed over the last 90 days. When you hover the mouse pointer over a particular place in the chart, you can see the storage consumed on a day.
The Summary tab also contains the Site Details and the Site Settings sections which are described as following.
Site details
The following table lists the fields in the Site Details section.
| Field | Description |
|---|---|
| Site Title | The name of the Site Title. |
| Site Type | The type of SharePoint site. |
| Site URL | The web address of the site. |
| Status | The site status displayed as Enabled or Disabled. |
| Added on | The date and time on which the site was added to inSync. |
| M365 Geo Location | The geographical location of the selected site. |
Site settings
By default, the backup and retention criteria for site settings are set to the Auto Configuration settings.
- Click the Edit button to customize the site settings.
The following table lists the fields in the Site Settings section.
| Field | Description |
|---|---|
| Backup Frequency | The frequency of backup. |
| Storage | The assigned storage region. |
| Retention Settings | |
| Retain daily backups for | The number of days for which the daily backups will be retained. |
| Retain weekly backups for | The number of weeks for which the weekly backups will be retained. |
| Retain monthly backups for | The number of months for which the monthly backups will be retained. |
| File Exclusions | The file extensions and formats which are not considered for backup. |
|
Relative URL Paths |
The folder path extensions and formats which are not considered for backup. |
Actions
The actions that can be performed on the SharePoint site page are described in the below table.
| Field | Description |
|---|---|
| Backup Now | Click Backup Now to perform a manual backup of the site. |
| Enable | Click Enable to enable backup for the selected site. |
| Disable | Click Disable to disable the backup for the selected enabled site. |
| Edit | Click edit to update the already configured Site Settings. |
Backups tab
The Backup tab lists the most recent snapshot of the SharePoint Site available for restore and download.
The following table lists the fields on the Backups tab.
| Field | Description |
|---|---|
| Snapshot selector |
The date and time of the latest snapshot of the SharePoint site backed up data. Dropdown which lists snapshots of the Last 24 hours, Last 7 days, and snapshots older than 7 days. |
| Name |
The name of the SharePoint site and a list of data within the SharePoint site. For example: Documents, Form Templates, Site Pages, Style Library, Teams Wiki data. |
Actions
The actions that can be performed on the SharePoint Backups page are described in the below table.
| Field | Description |
|---|---|
| Backup Now | Click Backup Now to perform a manual backup of the site. |
| Enable | Click Enable to enable backup for the selected site. |
| Disable | Click Disable to disable the backup of the selected enabled site. |
| Restore | Click Restore to perform restore or recovery of the selected site from a point in time snapshot. |
| Download | Click Download to download the site data from a point in time snapshot. |
Activity Stream tab
The Activity Stream tab lists the Backup, Restore and Download activity logs over the site as follows:
- Backup activities: Displays a list of backup activity logs that are less than 30 days old.
Note: inSync automatically deletes the backup activity logs which are more than 30 days old.
- Download and Restore activities - All the Download and Restore activities performed to date are displayed.
Note: inSync does not delete the download and restore activity logs.
Filters for Activity Stream
Click on the to view and download the logs of backup and download activities performed for the selected SharePoint Online site.
The following table lists the administrator activities that you can filter according to the activity types.
| Filter | Options |
|---|---|
| Activity |
|
| Time | All activities performed within a specific time interval. |
| Status |
|
Actions
Select the Activity on the Activity Stream page to perform the actions as described in the below table.
| Field | Description |
|---|---|
| Download Logs | Click Download Logs to download and view the logs of the backup and restore activities performed for the selected site. |
| Apply (Appears in the Filter dialog box) |
Click Apply after you have selected the required filter options as per your requirement to view activities for specific criteria. You can view the count of filters applied at the top right corner of the filter icon. |
| Reset (Appears in the Filter dialog box) | Click Reset to remove all the filter options that you have applied. |