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Druva Documentation

Cost Allocation

This topic provides an overview of Phoenix cost codes and instructions to manage cost codes. Only cloud administrators can create and manage cost codes for server groups and organizations, and set cost allocation rates for cost codes.

About cost codes

Cost codes are entities associated with individual server groups and organizations within an internal department. It allows you to determine the aggregate usage of all servers belonging to the same department. For example, you can map all servers from one department to a server group, associate a cost code to the server group, and calculate the cost allocation of the credit consumption by all servers.

For each cost code, you can allocate a cost allocation rate that defines the Phoenix storage consumption rate. The cost allocation rate is specified in $/GB/Month. The mapping between cost codes and servers enable you to determine the cumulative cost of credit consumption by servers in each organization in the given reporting period.

Phoenix generates cost allocation reports that provide cost allocation details specific to cost codes and servers associated within organizations. The custom reports are sent to cloud administrators and other non-administrators, who in turn charge back to their internal departments. For more information about cost allocation report, see Billing Reports.

With Cost Allocation, Phoenix allows administrators to perform the following tasks:

  • Create cost codes to define storage consumption rate.
  • Map servers belonging to server groups and organizations to cost codes.
  • Specify global cost allocation rate and individual cost code rate.
  • Determine cost of credit consumption by servers in each server group and organization.
  • Generate and download cost allocation report at the global level with cost allocation amount per cost code.

Set global cost allocation rate

You can define the global cost allocation rate and assign it to a cost code. When you modify the global cost allocation rate, the updated value is automatically applied to all cost codes to which the global rates are assigned.

Procedure

  1. Log on to Phoenix Management Console. 
  2. On the menu bar, click Billing, and select Cost Allocation from the drop-down list.
    The Cost Allocation page opens.
  3. Click Set Global Rate.  
    The Global Cost Allocation Rate page opens.
  4. In the Global Cost Allocation Rate box, type the required value.
  5. Click Save.
    The created global cost allocation rate is displayed on the Cost Allocation page.

Add cost code

You can create cost codes for organizations or server groups to track the credit usage for the servers associated with the cost codes.

Procedure

  1. Log on to Phoenix Management Console. 
  2. On the menu bar, click Billing, and select Cost Allocation from the drop-down list.
    The Cost Allocation page opens.
  3. Click Add New Cost Code.  
    The New Cost Code page opens.
  4. On the New Cost Code page, provide the following information:
    Field Description
    Cost code The entity associated with server groups and organizations to determine the cost allocation for individual servers based on their credit usage.
    Description The description of the cost code.
    Cost Object Type The object entity associated with the cost codes to, such as Organizations and Server Group. A cost code can be mapped with one or more organizations and server groups in the organizations.

    Organization

    The name of the organization associated with the server groups that you want to map with the cost code.

    Select the organization name from the Organization drop-down list.

    Server Group(s)

    The name of server groups that you want to map with the selected organization.

    • Click in the Server Group(s) box.
      The server groups associated with the selected organization are displayed in the Server Group(s) box.
    • Select the server groups by clicking on the server group name in the box.   

    Cost Allocation Rate

    The rate charged for credit consumption of one GB storage consumed over a period of one month. The unit of the cost allocation rate is $/GB/Month.

    By default, the cost allocation rate value for a cost code is set to the global cost allocation rate. However, you can define a new cost allocation rate for the cost code.

    • Set cost allocation rate for code: This option allows you to define a new cost allocation rate for the cost code.
    • Use global cost allocation rate for code: This option allows you to use the global cost allocation rate for the cost code.
  5. Click Done.

If the same server group or organization is mapped to one or more cost codes, the following warning messages are displayed:

  • For server groups: Multiple cost codes mapped to servers in the selected server groups, do you wish to proceed?
  • For organizations: Multiple cost codes mapped to servers in the selected organizations, do you wish to proceed?

View cost code

You can view details of the existing cost codes.

Procedure

  1. Log on to Phoenix Management Console. 
  2. On the menu bar, click Billing, and select Cost Allocation from the drop-down list.
    The Cost Allocation page opens with a list of available cost codes for all the organizations.

Edit cost code

You can modify an existing cost code to change the cost object type associated with the code, or the cost allocation rate of the cost code.

Procedure

  1. Log on to Phoenix Management Console. 
  2. On the menu bar, click Billing, and select Cost Allocation from the drop-down list.
    The Cost Allocation page opens with a list of available cost codes for all the organizations.
  3. Click the cost code that you want to edit.
  4. Click Edit.
    The Edit Cost Code page opens.
  5. Modify the required fields on the page. 
    • Cost code: The name of the cost code.
    • Description: The description of the cost code.
    • Cost Object Type: The type of cost entity to associate the cost code to, such as Organizations and Server Group.
    • Organization: The name of the organization associated with the server groups that you want to map with the cost code.
    • Cost Allocation Rate: The rate defined for credit consumption of one GB storage consumed over a period of one month.
  6. Click Done.

Delete cost code

When you delete a cost code, Phoenix deletes report details for the current month, if any. However, Phoenix maintains report details for the cost code for the previous months.

Procedure

  1. Log on to Phoenix Management Console. 
  2. On the menu bar, click Billing, and select Cost Allocation from the drop-down list.
    The Cost Allocation page opens with a list of available cost codes for all the organizations.
  3. Click the cost code that you want to delete.
  4. Click Delete.
  5. Click Yes on the confirmation message.