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Druva Documentation

Manage report subscriptions for non-administrators

Phoenix allows non-administrators to subscribe to reports for tracking activities and troubleshooting issues. The reports will be sent through emails to the subscribed non-administrators based on the schedules.

A cloud and cloud-derived administrator can configure report subscriptions for other non-administrators for all organizations. An organization and organization-derived administrator can configure report subscriptions for non-administrators for the organization to which an organization administrator has an access to. The group-derived administrator cannot configure report subscriptions for non-administrators. However, the group and group-derived administrator can only view the list of non-administrators subscribed to their administrative group. 

Additionally, Phoenix administrators can view, edit, and delete report subscriptions and report schedules for non-administrators. Cloud and cloud-derived administrators can view, edit, and delete report subscriptions and report schedules for non-administrators for all organizations. Organization-derived administrators can view, edit, and delete report subscriptions and report schedules for non-administrators for the organization that they have access to. Group and group-derived administrators can only view the non-administrator list for those administrative groups they have access to; however, they cannot edit or delete report subscriptions for non-administrators.

This topic provides instructions for the following:

Subscribe to reports

  1. Log in to the Phoenix Management Console.
  2. On the menu bar, click Reports.
    The Manage Reports page opens.
  3. On the Manage Reports page, click the Non-admin Subscriptions tab.
  4. On the top-right corner of the page, click Add New Subscription.
    The Add New Subscription page opens.
    Backup_sets_reports_add_new_subscription.PNG
  5. On the Add New Subscription page, provide the following information.
    • Display Name: The name of the non-administrator to be configured for receiving reports. 
    • Email ID: The email address of the non-administrator. 
  6. Click Add Email to configure other non-administrators.
  7. Repeat the step 6 to configure more non-administrators to receive reports.
  8. Provide the following information.
    • Report Type: The type of the Phoenix report that you want to configure, such as Backup Activity, Restore Activity, Resource Status, Alerts History, Disaster Recovery Replication Activity, Disaster Recovery Failover Activity, and Storage Consumption by Backup Sets.
      After you select the report type, under Administrative Group(s), the following two radio buttons appear:
    • All: Click All to subscribe to the report for servers associated with all server groups.
    • Specific: Click Specific to subscribe to reports for servers associated with a particular list of server groups, and then select server groups in the adjacent box.
  9. Click Add Report to configure other report types for the configured non-administrators.
  10. Repeat step 9.
  11. Click Next.
    The Email Schedule page opens.
    Report Non-admin Email Schedule
  12. Provide the following information.
    Field Description

    Send Report

    Specifies when to send the reports, such as DailyWeekly, or Monthly.

    Frequency

    Specifies how often to send the reports.

    This field is enabled if you click the Weekly and Monthly options in the Send Report radio button.

    Time

    The time to trigger the report.

    Format

    The format to generate the report, such as HTML or CSV.

Note: You cannot set multiple email schedules for different reports for a non-administrator.

  1. Click Finish.

View report subscription

  1. Log in to the Phoenix Management Console.
  2. On the menu bar, click Reports.
    The Manage Reports page opens.
  3. On the Manage Reports page, click the Non-admin Subscriptions tab.
    The Non-admin Subscriptions tab displays a list of non-administrators subscribed to various reports.

Edit report subscription

  1. Log in to the Phoenix Management Console.
  2. On the menu bar, click All Organizations, and select the required organization from the drop-down list.
  3. On the menu bar, click Reports.
    The Manage Reports page opens.
  4. On the Manage Reports page, click the Non-admin Subscriptions tab.
    The Non-admin Subscriptions tab displays a list of non-administrators subscribed to various reports.
  5. Click the non-administrator for which you want to edit the subscription details.
  6. Click Edit.
    The Edit Subscription page opens.
  7. You can edit the following fields on the Edit Subscription page:
    Field Description

    Display Name

    The name of the non-administrator to be configured for receiving reports. 

    Report Type

    The type of the Phoenix report that you want to edit, such as Backup Activity, Restore Activity, Resource Status, Alerts History, Disaster Recovery Activity, Disaster Recovery Failover Activity, and Storage Consumption by Backup Sets.

    Administrative Group(s)

    The administrative groups that you want to associate with the server.

    • All: Click All to subscribe to the report for servers associated with all administrative groups.
    • Specific: Click Specific to subscribe to reports for servers associated with a particular list of administrative groups, and then select administrative groups in the adjacent box.
  8. Click Add Report to configure other report types for the configured non-administrators.
  9. Click Next.
    The Email Schedule page opens.
  10. You can edit the following details on the Email Schedule page.
    Field Description

    Send Report

    Specifies when to send the reports, such as DailyWeekly, or Monthly.

    Frequency

    Specifies how often to send the reports.

    This field is enabled if you click the Weekly and Monthly options in the Send Report radio button.

    Time

    The time to trigger the report.

    Format

    The format to generate the report, such as HTML or CSV.

  11. Click Finish.

Delete report subscription

  1. Log in to the Phoenix Management Console.
  2. On the menu bar, click Reports.
    The Manage Reports page opens.
  3. On the Manage Reports page, click the Non-admin Subscriptions tab.
    The Non-admin Subscriptions tab displays a list of non-administrators subscribed to various reports.
  4. Click the non-administrator for which you want to delete the subscription details.
  5. Click Delete.
    A confirmation dialog box opens.
    Delete Report Subscription
  6. Click Yes to proceed with the deletion of the subscription.