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Manage administrative groups

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Overview

An administrative group is a logical categorization of virtual machines that share similar attributes. Virtual machines can be grouped together based on similar attributes like virtual machine type, virtual machine location, and operating system.

Administrative groups are formed in order to simplify management. Following are the reasons why you should form an administrative group in Phoenix:

  • Easy administration
  • Monitor the backup activity on virtual machines through a single dashboard

Examples

  • Virtual machines located in one region, for example, US West, can be grouped together
  • Virtual machines having the same operating system can be grouped together 

You can select a virtual machine from the administrative group page, and perform actions on the virtual machine such as adding a backup set, changing virtual machine name, or deleting the virtual machine. 

Best practices

Follow these best practices when you create a new administrative group:

  • Phoenix can backup data on different server types such as SQL servers, File servers, NAS Shares, Hyper-V virtual machines, and VMware virtual machines. An administrative group can have different types of servers attached to it, however, it is recommended that you create different groups for different servers. For example, create a separate administrative group for virtual machines and a different administrative group for servers running MS-SQL.
  • Plan and segregate virtual machines in an administrative group, depending on the criteria you have defined. For example, the location of the virtual machines, or virtual machines with a common guest operating system. 

View administrative groups from Manage Administrative Groups

  1. Log in to Phoenix Management Console. 
  2. On the menu bar, click All Organizations, and select the required organization from the drop-down list.
    On the menu bar, click Manage > Administrative Groups.
  3. The Manage Administrative Groups page displays a list of available administrative groups.
  4. You can click the administrative group for which you want to view details.
  5. The Summary tab of the administrative group details page displays the following fields:
    Screenshot from 2020-09-29 13-43-28.png
Field Description

Description

The description for the administrative group.

# Resources

The number of servers associated with the administrative group.

Backup Trend

The Backup Trend  section displays backup jobs for the last seven days with the following three statuses: 

  • Backups successful

  • Backups successful with errors

  • Backups failed 

 For the detailed explanation of each parameter, see Dashboards.
Backup Data Trend

The Backup Data section illustrates the following data for the last 90 days:

Source + Changes: The amount of backup data generated at the source. This includes the initial full backup and incremental data from all subsequent backups.

Current Source: The size of the data on the source server(s) at the time of the last backup.

The Resources tab of the administrative group details page displays the following fields:

Field  Description

Name

The name of the resource.

Resource Type

The type of resources such as,  Physical Server, VMware VM, Hyper-V VM, NAS Share, SQL Availability Group, Phoenix Store, and SQL Standalone Instance.

Create a new administrative group from Manage Administrative Groups

Prerequisites

  • You must be a cloud administrator or a cloud-derived administrator.
  • You must have created or configured the following,
    • Phoenix storage where the backed up data should reside. For more information, see Managing storage.
    • A backup policy defining the schedule for backup. For more information, see Manage backup policy

Procedure​​​​​​​

 

  1. Log in to the Phoenix Management Console. 
  2. Under Product & Services > Phoenix, click on a  workload.
  3. Select your organization.
  4. Click Manage > Administrative Groups. 
  5. Click New Group.
  6. Enter the name and description of the group and click Save. 
  7. The administrative group created now appears on the Manage Administrative Groups page.

Update administrative group details from Manage Administrative Groups

  1. Log in to the Phoenix Management Console. 
  2. Under Product & Services > Phoenix, click on a  workload.
  3. Select your organization.
  4. Click Manage > Administrative Groups.
  5. The Manage Administrative Groups page displays a list of available administrative groups.
  6. To update an administrative group you can: 
    • Select an administrative group and click Edit.
      OR 
    • Click on the administrative group and on the Administrative group details page, click Edit.
  7. The Edit Administrative Group dialog box opens. Edit the name and/or description. 
  8. Click Save.  

Delete an administrative group from Manage Administrative Groups

Phoenix administrators can delete a group if it is no longer needed. However, before deleting a group, the virtual machines belonging to this group should be assigned or moved to a different group.

Virtual machines should be reconfigured in order to be assigned or moved to a different group. For more information, see Reconfigure virtual machines.

As an administrative group is just a logical entity, deleting a group doesn't affect the virtual machine data anyway.

Prerequisites

  • All the virtual machines, that are part of the administrative group being deleted, must be reconfigured and assigned a different group.

Procedure

You can delete an administrative group at any time. However, If a resource is mapped to the group you cannot delete the group. 

  1. Log in to the Phoenix Management Console. 
  2. Under Product & Services > Phoenix, click on a  workload.
  3. Select your organization.
  4. Click Manage > Administrative Groups.
  5. The Manage Administrative Groups page displays a list of available administrative groups.
  6. To delete an administrative group you can: 
    • Select an administrative group and click Delete.
      OR 
    • Click on the administrative group and on the Administrative group details page, click Delete.
  7. The Delete Administrative Group dialog opens. Edit the name and/or description. 
  8. Click Save. 

​Change the administrative group for configured virtual machines

]If you want to regroup virtual machines, Phoenix lets you change the administrative group for multiple virtual machines. 

To change the administrative group:

  1. Log on to Phoenix Management Console.
  2. From the top menu bar, select the required organization from All Organizations drop-down.
  3. After you select your organization, click Protect > Hyper-V from the top menu. A page appears that lists all registered hosts, all virtual machines hosted across hosts, and configured virtual machines. 
  4. Click Configured Virtual Machines tab. 
  5. Under the Configured Virtual Machines tab, select the virtual machines, and click Reconfigure VMs > Change Administrative Group. 
  6. From the Change Administrative Group dialog that appears, select a different administrative group and click Save. 
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