Summary Chart

Displays a graphical trend of data over the past up to 30 days.

Helps you to 

• Determine the rate at which data growth and data change occur in your organization.
• Predict the data growth and the size of storage required by your organization.

Actions you can take

• Plan optimizing the storage by excluding non-critical data from backup (Identify using the following charts and filters on the File Analytics dashboard)
• Remove non-critical data under protection by enhancing the content rules and backup policies.

Data by Source Type chart

Displays a graphical representation of the amount of data spread across different data sources and the list of Backup Sets (on clicking the data source) with maximum data.

Helps you to

• Understand the spread of data across different data source types configured for backup.
• Get the list of top Backup Sets having the maximum data under protection.

Actions you can take

• Manage Backup Sets to logically view the spread of data, by refining the associated backup content and backup policy to protect data based on classification. Example - Create a separate Backup Set based on different content like Office files, Executables, and so on for different workloads.

Top File Types & Extensions chart

Displays the list of the top file types, their extensions (on clicking the file type), and their total size.

Helps you to

• Get the list of top file types, their extensions, and total size of it under protection across different data source types configured for backup.
• Identify whether the listed file types and extensions, which consume the storage quota, are actually that your organization requires for information processing.

Actions you can take

• If the file types and extensions under protection are not required, you may consider excluding it from backup by refining the associated backup content and backup policy or even delete it!

Distribution by Size chart

Displays percentage-wise distribution of files, classified based on pre-defined file size range.  

Helps you to 

• Determine the number of files (in terms of percentage) classified based on their size.
• Analyze any anomaly, and confirm if the files which are under protection are actually worth of use later.
  Example - Most of the times temporary files are created by applications in use, which if not removed by the app, stay in the system for long time and are also backed up as part of backup. Such files are almost never deleted, which take up valuable storage capacity.

Actions you can take

• Plan optimizing the storage by excluding non-critical data from backup. 
• By identifying temporary files and other non-critical files and extensions (with the help of Filters like Top File Types & Extensions) and deleting them, you can free up the storage.

Distribution by Last Modified Date chart

Displays a graphical distribution of files based on their last modified date.

Helps you to

• Identify the files on
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   which are not accessed or revisited since their last modified date. 

There are many file types like temporary files created by applications, personal audio and video file types stored by users, and so on which may not hold any business value but may eat a lot of storage.

Actions you can take

• Share the list of files with the owners or stakeholders and confirm if they need the data.
• Save storage costs by moving the unused data to a low tier storage or even delete it!

Top Organizations by Data chart

Displays the list of top organizations by the total size of data under protection. 

Helps you to

• Identify the top organizations which are generating and protecting the most data.

If these are the organizations which are critical for your business and require your attention, then -

Actions you can take

• Optimize the storage by excluding non-critical data from backup.

View data until a particular date

By default, File Analytics displays the data for up to the last 30 days, with the details about when the dashboard was last updated on the top right corner.

File Analytics engine runs on a daily basis and identifies the change in the data from the last update.

Using the Calendar, you can select a date for which you want to view the File Analytics.

Filters

View data by Source Type

File Analytics displays data for Hybrid Workloads currently.

You can further filter Server Workloads by selecting one of the following supported workloads protected using Druva.

• File Servers
• NAS

View data by Organizations

You can filter data by the organizations configured in Druva. Further, you can also drill-down to view data specific to select resources available in those organizations.

View data by File Type and Extensions

You can filter data by different file types and file extensions.

Based on the data backed up, Insights provides you a list of protected file types and their extensions which you can use to filter the data.

For example, you might want to view protected data only for Outlook Files file type and that too only PST extension.

Save a filter

After you have applied the filters and generated a view that provides you the required insights into your data, you might want to save it for a future reference. It helps reduce your efforts of applying the same filters again to get the same view.

To save a filter,

1. After you have applied filters, click .

   

2. Provide a unique name for this view.

View saved filters

You can reload a view that you had earlier created by applying the saved Filters. This is a quick way to see the view of data that you had built earlier.

To view a saved filter, click  and select the desired filter.

The File Analytics dashboard is refreshed with the selected filter.

Update a saved filter

Based on your requirements, you can update a saved filter anytime by first loading it and then updating the filter values.

To update a saved filter,

1. Click  and select the filter that you want to modify.
2. In the Filters area, update the filter by adding or removing filter values.
3. Click . 
4. Provide a name for the filter if you want to save it using a different name.
   OR
5. If you want to update the same filter, search for the filter and select it. On the confirmation box, click Override. The filter is saved with the updated filter values.

Subscribe to a Filter

Administrators can subscribe to a filter or add a subscription for other staff in the organization to receive a report, in PDF format, based on the applied filters regularly in their mailbox. This helps administrators have a watch on the non-critical data growth for their managed Backup set or other criteria.

To subscribe to a filter,

1. Click and search for the filter that you want to subscribe to.
2. Besides the filter name, click on the  icon to open the subscription window. Filters which are already subscribed have  icon.
   
3. On the Subscribe Filter window,  select the following settings - 
   • Select the Frequency at which you want to receive the Filter report.
   • Select the Day and Time at which you want to receive the report.
   • Type the email address of Recipients who want to receive the report.

     Press Tab or Enter key to successfully add the email address in the Recipients list.  You can add multiple email addresses.

4. Click Done to subscribe.

Unsubscribe Filter

Administrators can anytime unsubscribe recipients by removing their email address from the Recipients list.

To remove administrators from the subscription list,

1. Click and search for the filter from which you want to remove the subscribers.
2. Besides the filter name, click on the  icon to open the subscription window.
3. Remove the email address of administrators who wish to unsubscribe or you want to remove the subscription of.
4. Click Done.

Delete a saved filter

You can delete a saved filter anytime if you are not interested in viewing the same view generated using it anymore.

To delete a filter,

1. Click  and look for the filter that you want to delete.
2. Click the Delete icon beside it. A confirmation message appears.
3. Click Delete.

Email PDF

You can email the Storage Insights view, either default or the one you have created by applying Filters, to other administrators or staff in your organization for their information or insights.

To send your Storage Insights view as a PDF attachment, click Email PDF.

Export as PDF

You can export the Storage Insights view to a PDF file. This PDF file can be printed or shared over email to other folks in your organization.

To export your Storage Insights view as PDF, on the File Analytics dashboard, click Export as PDF.

Export as CSV

You can export the Storage Insights view, either default or the one you have created by applying Filters, to a CSV file.  A CSV file provides you a more granular view of the data and helps you get detailed insights. This CSV file can then be ingested in any third-party tool for further processing it.

To export your Storage Insights view as PDF, on the File Analytics dashboard, click Export as CSV.

 

Related Links 

• Frequently Asked Questions
• Recommendations