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Druva Documentation

About File Analytics


As you continue to protect your data center data using Druva, imagine what you can do with a consolidated and organized view of that huge data. File Analytics provides you detailed insights which you can turn into a source of discovery to -

  • Understand the type of data protected in your organization
  • Understand the data growth trend and its impact on your storage consumption
  • Visualize, manage, and plan for your storage requirements in the future 

For an organization, the data that is generated can be classified as critical data, essential for running the business, and non-critical data, which may not be required to function a business. While it is essential to protect and preserve the critical data, non-critical data can be deleted or excluded from backup to eliminate the cost of protecting it. 

Protecting the right information has the following benefits like -

  • Reduces overhead of managing and maintaining the data for operational requirements
  • Reduces compliance risks in accordance with the government-imposed data protection acts
  • Saves storage cost!

But how does one know that the data they are protecting is right? Well, this is a task and requires taking into account various factors and data insights.

File Analytics provides dashboard using which administrators can determine the type of data that is being backed up in the organization, identify whether the data under protection is critical or non-critical, and which datasets are driving up the storage costs.

Parallelly, you can take benefit of Recommendations, a smart service that automatically scans the data under protection and identifies the non-critical data and its total size in each of the backup set. For more information, see Recommendations.


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Login into File Analytics

File Analytics is available as a service in the Druva Cloud Platform Console. The Druva Cloud Platform is a single-place for administrators to monitor and manage all the workloads protected using Druva. For more information, see Druva Cloud Platform Console Overview


  • You must be a Druva Cloud Administrator or a Product Cloud Administrator to access File Analytics services.


To login,

  1. Open a web browser.
  2. Access the Druva Cloud Platform Console using the URL
    After login, you are redirected to the Druva Cloud Platform Console dashboard page. For detailed information, see Introduction to Druva Cloud Platform Console.
  3. In the Products & Services section, under Insights click on the File Analytics service.
    You are redirected to the File Analytics dashboard.

Know your File Analytics Dashboard

File Analytics dashboard displays the following graphs which help you understand the spread and the type of data under protection.

  • File Analytics displays insights about the data protected using Druva for NAS and File Servers (Windows/Linux) only.
  • Data is displayed for up to the last 30 days.
  • For additional information, see Frequently Asked Questions.



Summary Chart

Displays a graphical trend of data over the past up to 30 days.

Helps you to 

  • Determine the rate at which data growth and data change occur in your organization.
  • Predict the data growth and the size of storage required by your organization.

Actions you can take

  • Plan optimizing the storage by excluding non-critical data from backup (Identify using the following charts and filters on the File Analytics dashboard)
  • Remove non-critical data under protection by enhancing the content rules and backup policies.


Data by Source Type chart

Displays a graphical representation of the amount of data spread across different data sources and the list of Backup Sets (on clicking the data source) with maximum data.

Helps you to

  • Understand the spread of data across different data source types configured for backup.
  • Get the list of top Backup Sets having the maximum data under protection.

Actions you can take

  • Manage Backup Sets to logically view the spread of data, by refining the associated backup content and backup policy to protect data based on classification. Example - Create a separate Backup Set based on different content like Office files, Executables, and so on for different workloads.
source_wise.jpg file_data_real_now.jpg

Top File Types & Extensions chart

Displays the list of the top file types, their extensions (on clicking the file type), and their total size.

Helps you to

  • Get the list of top file types, their extensions, and total size of it under protection across different data source types configured for backup.
  • Identify whether the listed file types and extensions, which consume the storage quota, are actually that your organization requires for information processing.

Actions you can take

  • If the file types and extensions under protection are not required, you may consider excluding it from backup by refining the associated backup content and backup policy or even delete it!
FF_Extensions.jpg audio_extensions.jpg

Distribution by Size chart

Displays percentage-wise distribution of files, classified based on pre-defined file size range.  

Helps you to 

  • Determine the number of files (in terms of percentage) classified based on their size.
  • Analyze any anomaly, and confirm if the files which are under protection are actually worth of use later.
    Example - Most of the times temporary files are created by applications in use, which if not removed by the app, stay in the system for long time and are also backed up as part of backup. Such files are almost never deleted, which take up valuable storage capacity.

Actions you can take

  • Plan optimizing the storage by excluding non-critical data from backup. 
  • By identifying temporary files and other non-critical files and extensions (with the help of Filters like Top File Types & Extensions) and deleting them, you can free up the storage.


Distribution by Last Modified Date chart

Displays a graphical distribution of files based on their last modified date.

Helps you to

  • Identify the files on
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     which are not accessed or revisited since their last modified date. 

There are many file types like temporary files created by applications, personal audio and video file types stored by users, and so on which may not hold any business value but may eat a lot of storage.

Actions you can take

  • Share the list of files with the owners or stakeholders and confirm if they need the data.
  • Save storage costs by moving the unused data to a low tier storage or even delete it!


Top Organizations by Data chart

Displays the list of top organizations by the total size of data under protection. 

Helps you to

  • Identify the top organizations which are generating and protecting the most data.

If these are the organizations which are critical for your business and require your attention, then -

Actions you can take

  • Optimize the storage by excluding non-critical data from backup.


Apply Filters to customize the dashboard

You can customize the File Analytics dashboard to display the information based on your requirements using the available filters.

View data until a particular date

By default, File Analytics displays the data for up to the last 30 days, with the details about when the dashboard was last updated on the top right corner.

File Analytics engine runs on a daily basis and identifies the change in the data from the last update.

Using the Calendar, you can select a date for which you want to view the File Analytics.



  • A green dot under a date indicates that data is available for that date.
  • Data is not available for the dates which are not available for selection.


  • You can use a combination of the following filters, along-with the date filter mentioned earlier, to customize your view of data.
  • After you select the filters, click Apply to apply the filters and generate your view.
  • At any point in time, if you want to reset the filters and see the default view, that is - data for up to the last 30 days, click Clear All.

View data by Source Type

File Analytics displays data for Hybrid Workloads currently.

You can further filter Server Workloads by selecting one of the following supported workloads protected using Druva.

  • File Servers
  • NAS


View data by Organizations

You can filter data by the organizations configured in Druva. Further, you can also drill-down to view data specific to select resources available in those organizations.

You can select multiple organizations and their resources to view data.


View data by File Type and Extensions

You can filter data by different file types and file extensions.

Based on the data backed up, Insights provides you a list of protected file types and their extensions which you can use to filter the data.

For example, you might want to view protected data only for Outlook Files file type and that too only PST extension.


Filter Options

Save a filter

After you have applied the filters and generated a view that provides you the required insights into your data, you might want to save it for a future reference. It helps reduce your efforts of applying the same filters again to get the same view.

To save a filter,

  1. After you have applied filters, click SaveButton.png.


  2. Provide a unique name for this view.

If the name of this filter is similar to an existing one, a message appears confirming if you want to override the existing filter. Decide and save the filter.

View saved filters

You can reload a view that you had earlier created by applying the saved Filters. This is a quick way to see the view of data that you had built earlier.

To view a saved filter, click LoadSavedFilter.png and select the desired filter.

The File Analytics dashboard is refreshed with the selected filter.

Update a saved filter

Based on your requirements, you can update a saved filter anytime by first loading it and then updating the filter values.

To update a saved filter,

  1. Click LoadSavedFilter.png and select the filter that you want to modify.
  2. In the Filters area, update the filter by adding or removing filter values.
  3. Click SaveButton.png
  4. Provide a name for the filter if you want to save it using a different name.
  5. If you want to update the same filter, search for the filter and select it. On the confirmation box, click Override. The filter is saved with the updated filter values.

Subscribe to a Filter

Administrators can subscribe to a filter or add a subscription for other staff in the organization to receive a report, in PDF format, based on the applied filters regularly in their mailbox. This helps administrators have a watch on the non-critical data growth for their managed Backup set or other criteria.

To subscribe to a filter,

  1. Click LoadSavedFilter.png and search for the filter that you want to subscribe to.
  2. Besides the filter name, click on the subscription_inactive.png icon to open the subscription window. Filters which are already subscribed have subscription_active.png icon.
  3. On the Subscribe Filter window,  select the following settings - 
    • Select the Frequency at which you want to receive the Filter report.
    • Select the Day and Time at which you want to receive the report.
    • Type the email address of Recipients who want to receive the report.

      Press Tab or Enter key to successfully add the email address in the Recipients list.  You can add multiple email addresses.

  4. Click Done to subscribe.

Unsubscribe Filter

Administrators can anytime unsubscribe recipients by removing their email address from the Recipients list.

To remove administrators from the subscription list,

  1. Click LoadSavedFilter.png and search for the filter from which you want to remove the subscribers.
  2. Besides the filter name, click on the subscription_active.png icon to open the subscription window.
  3. Remove the email address of administrators who wish to unsubscribe or you want to remove the subscription of.
  4. Click Done.

Delete a saved filter

You can delete a saved filter anytime if you are not interested in viewing the same view generated using it anymore.

You cannot delete a filter when it is currently applied and a view is generated on the File Analytics dashboard.

To delete a filter,

  1. Click LoadSavedFilter.png  and look for the filter that you want to delete.
  2. Click the Delete icon beside it. A confirmation message appears.
  3. Click Delete.

Advanced Options

Email PDF

You can email the Storage Insights view, either default or the one you have created by applying Filters, to other administrators or staff in your organization for their information or insights.

To send your Storage Insights view as a PDF attachment, click Email PDF.


Export as PDF

You can export the Storage Insights view to a PDF file. This PDF file can be printed or shared over email to other folks in your organization.

To export your Storage Insights view as PDF, on the File Analytics dashboard, click Export as PDF.


Export as CSV

You can export the Storage Insights view, either default or the one you have created by applying Filters, to a CSV file.  A CSV file provides you a more granular view of the data and helps you get detailed insights. This CSV file can then be ingested in any third-party tool for further processing it.

To export your Storage Insights view as PDF, on the File Analytics dashboard, click Export as CSV.

To enable the CSV file download, ensure you allow pop-ups from Druva in the browser you are using.


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