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Druva Documentation

View the Backup Activity report

This is an Early Availability draft of the documentation. This documentation is not final and it will get updated until the General Availability of the feature.  

Overview

Backup Activity Report provides a comprehensive list of all backup operations of the workloads performed for a specified duration. It gives insight into the backup set details and status of each backup job run for the workloads in each organization. Based on the status of the backup, you can perform analysis and take corrective actions. For example, if the backup operation fails because of the exceeding quota, you may go ahead and buy additional credits based on your consumption requirements.

Druva Administrators can view the Backup Activity report depending on their access privileges. If you are a Cloud-derived administrator or a Data Protection Officer, you can view the report of backup activities of your File servers. If you are an Organization-derived administrator, you can view the report of backup activities of your File servers specific to the organizations you have access to. If you are a Group-derived administrator, you can view the report of backup activities of your File servers related to the administrative groups that you manage.

Note: In the Early Availability program, the Backup Activity Report currently provides backup activity details only for the File servers.

Procedure

  1. Log in to the Druva Cloud Platform Console. 
  2. Click the Druva logo logo.png to access the Global Navigation Panel > Reports > Phoenix. The Phoenix Reports page appears. 
  3. Click Backup Activity Report. The report details page appears.
    By default, the Backup Activity report provides details of the backups that occurred in the last 30 days. You can apply filters to the Backup Activity Report to fetch backup data details as per your requirements. You can view the generated report, download it, or send it through an email to the intended recipients. You can also download data in the widgets in the CSV and CSV-Summary formats. You can sort data in the Backup Activity Details table using single or multiple columns, and rearrange the columns in the table as per  your requirement. For more information, see Report actions.

    NoteThe timestamp recorded for the Backup Activity Report (appearing next to the report title) follows the administrator’s time zone. However, the timestamps of the data fetched in the report follow the UTC time zone. 

    The following screenshot depicts a sample Backup Activity Report.

    Sample_Backup_Activity_report.png

    The following table lists the fields of the Backup Activity Report:

    Section Field Description
    Summary Total Backups The count of total backup jobs triggered for the resources defined in the filter.
    Total Successful  The count of backup jobs processed successfully without errors.
    Total Failed  The count of backup jobs failed for the resources.
    Total In-Queue  The count of backup jobs that are waiting to be processed.

    Backup Status Details

    Backup Job Status

    The pie chart depicts various statuses of the backup for the selected resources of the organization, such as successful, failed, and queued.

    Hovering on the individual legends of the graph displays the count of the successful, failed, and queued jobs for the resources of the selected organization.

    Backup Activity Daily Trend

    The course of successful, failed, and queued  backups for the selected resources each day for the selected duration.

    Backup Activity Details Job ID The unique identification number associated with the backup job.
    Organization Name The name of the organization the workload is configured under.
    Workload Name The name of the workload to which the backup set belongs to. Example: Files
    Backup set Name The name of the backup set associated with the backup policy.
    Administrative Group The name of the administrative group the workload is a part of.
    Scan Type The type of scans, such as the Smart scan or the Full scan.

    Backup Content

    The content rule or the custom content applied to the resource for backup.

    For Oracle and MS-SQL Servers, this field displays the number of databases included in the backup.

    Scheduled

    The backup schedule defined for the backup set.

    Note: The Schedule timestamp follows the UTC time zone.

    Started

    The time when the backup operation started.

    Note: The Started timestamp follows the UTC time zone.

    Ended

    The time when the backup operation finished.

    Note: The Ended timestamp follows the UTC time zone.

    Status

    The status of the backup job. The status can be one of the following:

    • Queued: If the triggered job is in the queued state.
    • If the backup job is in progress, one of the following statuses is displayed:
      • The estimated data to be backed up and the total number of files scanned is displayed.
        E.g: "472 MB estimated:6097 files scanned".
      • After the estimation is completed, the percentage of data uploaded to the cloud is displayed. 

      Note: You can see the number of completed and pending Automatic Retry attempts in progress.

    • After the backup job is completed, one of the following statuses is displayed:
      • Successful (3) - The backup job execution succeeds.
      • Successful with errors (4) - The backup job execution succeeds with errors when some files are skipped or missed.

        Note: The 'Phoenix-<Job ID>-MissedFiles.log' file contains the list of files that were skipped or missed during backup. 

      • Failed (5) - The backup job execution fails or cancels.

 Actions

The following table lists the actions that you can perform on the Backup Activity Report page.

Action Description
Add filter Creates filters to display backup activity data based on the filter’s selection.
Sort data Sorts data in the Backup Activity Details table using a single or multiple columns.
Download Downloads the backup activity report as a CSV file or CSV-Summary file.
Rearrange columns Changes the order of the columns in the Backup Activity Details table.

Add Filter

You can apply filters to the Backup Activity Report and fetch backup details as per your requirements.  You can then view the generated report, download it, or send it through an email to the intended recipients.

Procedure

  1. On the Backup Activity Report page, click the filter Reports_Filter_icon.PNG icon.
    The Filters widget appears with an option to add filters as shown in the following screenshot:
    Add_Filters.PNG
    The Filters widget displays default backup activity and the last one month filter with all fields applied to the File server workload. Therefore, the generated report on the Backup Activity Report page always displays complete backup activity details for the File servers for the past one month.
    You can define multiple filters based on your requirements. Druva fetches the report data based on the fields’ selection. 
  2. Click Add Filter.
    DefaultFSFilter.png
  3. On the Filter dialog, select a field or type the field name in the Column box, and click Apply.
    The Backup Activity Report page now displays data specific to the filter created. Similarly, you can further create more filters and apply them to display backup activity details.
    For example, to fetch data for two organizations, ORGA and ORGB, respectively, select the Organization Name from the filter options, select the Equals option from the Is drop-down list, and select the check boxes for ORGA and ORGB, respectively. Click Apply
    Filter_OrgA_example.PNG
    The report now displays backup data specific to the two organizations, ORGA and ORGB. 

Sort data 

The Backup Activity Report provides a sorting option to sort data in a single or multiple columns in an ascending or descending order.

Single-column Sort

  • Click the Sort_icon.PNG icon to sort the data values in an ascending or descending order.
  • Click the No_Sort_icon.PNG icon to disable the sorting option.
    Single_Column_sort.PNG

Multiple-columns Sort

The Multiple-columns Sort option allows you to sort report data using more than one column. 

For example, you may want to fetch backup data for all workloads deployed per organization. To sort data by the Organization Name and Workload Name columns, simply perform the following steps:

  1. In the Backup Activity Details table, go to the Organization Name column and click the more Reports_More_Icon.PNG icon.
  2. Click Apply Multi-Column Sort as shown in the following screenshot:
    Multi_Column_sort1.PNG
  3. The data in the Organization Name column appears sorted.
  4. In the Workload Name column, click the sort No_Sort_icon.PNG icon to sort data under this column.
    Multi_Column_sort2.PNG
  5. The Backup Activity Details table displays report data sorted based on the organization and the workload type.

Download report

 You can download the Backup Activity Report in the csv format.

Procedure

  1. At the bottom-right corner of the report page, click the Download_ReportIcon.PNG icon.
  2. Click the required format of the report to download.
    • To download the report in the CSV format, click the CSV_Icon.png icon.
      Click one of the following options to receive the report:
      Report_Download_Message.PNG
      • I’ll wait: The report is downloaded in the CSV format.
      • Provide Email: Provide your email address to get notified about the completion of the report generation.
        Report_Download_Email.PNG
    • To download the report in the PDF format, click the PDF_icon.png icon.
      Druva downloads the requested report on your system. 
  3. To download report at the widget level, you can go the required widget and click the more Reports_More_Icon.PNG icon.
  4. Click Download.
  • To download the report in the CSV format, click Download > CSV.
  • To download the report in the CSV-Summary format, click Download > CSV-Summary.

Druva exports the data in the requested format and generates the report.  Click one of the following options to receive the report:

  • I’ll wait: The report is downloaded in the CSV format.
  • Provide Email: Provide your email address to get notified about the completion of the report generation.

Rearrange columns

You can change the order of the columns in the Backup Activity Details table. Simply drag a column and drop it to the required position within the table.

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