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Restore SharePoint Online data

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Overview

Restore of data ensures that the data is available for future reference and business continuity and can be retrieved in case of accidental deletion or malicious activities.

This feature helps administrators in the following scenarios:

  • If a site is in a Purged state, administrators can either choose to restore this site with the same Title and URL or restore it as a completely new site with a new title.

  • If there is a requirement within your organization to recover the backed up site contents to another existing site or a new site.

Restore of SharePoint Online data using inSync Management Console depends on the following SharePoint site attributes:

See the Support matrix for restore.

An inSync administrator can restore SharePoint Online data using the inSync Management Console at the following locations based on the selection for restore:

  • Restore to the same Site: Restore data to the same site from which it was backed up.
    • In-place Restore: To the same site collection from where the data was backed up.
    • Restore as a Copy: A new subsite is created within the same site collection and the data is restored in this new subsite.

Full site_restore to same site_overlap.png

  • Restore to a different Site: Restore one site's data to another existing Site.
    • Restore as a Subsite: Creates a subsite with the same title and restores data to this subsite.

Restoretodiffsite_overlap.png

  • Restore to a new Site: Create a new site with a new URL and restore data to this new site.
    • Restore as a new Site: Create a new site with a new URL and restore data to this new site

NewSite_overlap.png

​​NewSite_restore_options.png

Support matrix for restore

Here's a matrix that lists the supported restore location and options for SharePoint Online data using inSync.

SharePoint site component selected in inSync Site Template Site State Restore Location Restore Options

 

 

 

 

 

Full Site

 

 

 

 

 

Modern

Active

 

Same Site

  • In-Place
  • Restore as a Copy
Purged Same Site

Restore as a new site

Deleted Same Site Not Supported

Active

Purged

Different Site Restore as a Subsite

Active

Purged

New Site Restore as a new Site

 

 

 

 

Full Site

 

 

 

 

Classic

Active Same Site
  • In-Place
  • Restore as a Copy
Purged Same Site Not Supported
Deleted Same Site Not Supported

Active

Purged

Different Site Restore as a Subsite
  New Site Not Supported

 

 

 

Subsite, Document Library, List, Files, and Folders

 

 

 

 

Modern

Active

Same Site
  • In-Place
  • Restore as a Copy
Purged Same Site Restore as a new site
Deleted Same Site Not Supported

Active

Purged

Different Site Restore as a Subsite

Active

Purged

New Site Restore as a new Site

 

 

 

Subsite, Document Library, List, Files, and Folders

 

 

 

 

Classic

Active

Same Site
  • In-Place
  • Restore as a Copy
Purged Same Site Not Supported
Deleted Same Site Not Supported

Active

Purged

Different Site Restore as a Subsite
  New Site Not Supported

 

 

 

Only Settings

 

 

 

Modern

Active Same Site In-Place
Purged Same Site Not Applicable
Deleted Same Site Not Applicable
  Different Site Not Applicable
  New Site Not Applicable

 

 

 

Only Settings

 

 

 

Classic

Active Same Site In-place
Purged Same Site Not Applicable
Deleted Same Site Not Applicable
  Different Site Not Applicable
  New Site Not Supported

Restore SharePoint data using inSync Management Console

  • Due to a Microsoft API limitation, all team sites (hidden sites for Microsoft 365 Groups, Teams Web App) are restored with the classic template when restored as a copy.
  • The add a new site and restore purged site (to the same site by creating a new site) functionalities are available only for Teams Sites, Communication Sites, and Group Sites.
  • Group Sites (Modern Sites) are restored as Teams Sites.

An inSync administrator can restore SharePoint data using the inSync Management Console as mentioned below.

Scenario: Full or complete site restore

FullSite_infographic.png

Restore Location (Site State) Restore Options
Same Site (Active)

In-place Restore: Replaces and overwrites the existing data within the site collection with the data selected for restore.

Note: 

If Skip option is selected for Settings Behaviour,  then, settings will not be restored.

Restore as a Copy: The restored site is available as a subsite with the name <inSync Restore datetimestamp>.

Note: 

If Skip option is selected for Settings Behaviour,  then, settings will not be restored.

If Overwrite option is selected for Settings Behaviour, then, settings will be restored only if  complete data is selected.

 

Same Site (Purged)

Note: Supported only for Modern  site template.

Restore as a new Site: A new site is created with the same URL and title and the data is restored to this new site.

Note: 

If Skip option is selected for Settings Behaviour,  then,  the data is restored with default settings.

If Overwrite option is selected for Settings Behaviour, then, settings will be restored only if  complete data is selected.

​​​​
Different Site

Restore as a Subsite:  A Subsite <inSync Restore datetimestamp> is created under the selected site. Another subsite with the same title as the source site is created under the above subsite and the data is restored to this subsite.

Example: Let’s say you have:

Source site Title:  Marketing (Site from which data is to be restored)

Destination Site Title: Finance (Different site where the source site data has to be restored)

Now, when you perform a restore, a subsite <inSync Restore datetimestamp> is created under the Finance site. Another subsite with the source site title (Marketing) is created under <inSync Restore datetimestamp> and the data is restored here.

Note: 

  • If Skip option is selected for Settings Behaviour,  then, settings will not be restored.
  • If Apply option is selected for Settings Behaviour, then  settings  of the selected site will be applied.

New Site

Note: Supported only for Modern  site template

Restore as a new Site: A new site with the provided title is created with the data and settings selected for restore.

Restore full Site of Teams and Private Channel sites (Modern or Classic template)

Full site_Teams and Private channel.png

Restore Location (Site State) Restore Options
Same Site (Active)

In-place Restore: Replaces and overwrites the existing data within the site collection with the data selected for restore.

Note: 

If Skip option is selected for Settings Behaviour,  then, settings will not be restored.

Restore as a Copy: The restored site is available as a subsite with the name <inSync Restore datetimestamp>.

Note: 

If Skip option is selected for Settings Behaviour,  then, settings will not be restored.

If Overwrite option is selected for Settings Behaviour, then, settings will be restored only if  complete data is selected.

Scenario:  Only SharePoint Data (Document Libraries, List, Site, Files, Folders) restore

Sharepoint data-SubsiteDL,Files Folders_infographic.png

Restore Location (Site State) Restore Options
Same Site (Active)

In-place Restore: Replaces and overwrites the existing data within the site collection with the data selected for restore.

Restore as a Copy: A new subsite with name <inSync Restore datetimestamp> folder is created within the restored site and the data is restored to this subsite.

Same Site (Purged)

Note: Supported only for Modern  site template.

Restore as a new Site: A new site is created with the same URL and title with the data and settings selected for restore.

Different Site Restore as a Subsite:  

A Subsite <inSync Restore datetimestamp> is created under the selected site and the data is restored to this subsite.

Example: Let’s say you have:

Source site Title:  Marketing (Site from which data is to be restored)

Destination Site Title: Finance (Different site where the source site data has to be restored)

Now, when you perform a restore, a subsite <inSync Restore datetimestamp> is created under the Finance site and the data is restored here.

Note: 

  • If Skip option is selected for Settings Behaviour,  then, settings will not be restored.
  • If Apply option is selected for Settings Behaviour, then  settings  of the selected site will be applied.

New Site

Note: Supported only for Modern  site template

Restore as a new Site: A new site with the provided title is created with the data and settings selected for restore.

Restore Subsite, Document Library, Lists of Teams and Private Channel sites (Modern or Classic template)

DL_Subsite_Teams and Private Channel site.png

Restore Location (Site State) Restore Options
Same Site (Active)

In-place Restore: Replaces and overwrites the existing data within the site collection with the data selected for restore.

Note: 

If Skip option is selected for Settings Behaviour,  then, settings will not be restored.

Restore as a Copy: The restored site is available as a subsite with the name <inSync Restore datetimestamp>.

Note: 

If Skip option is selected for Settings Behaviour,  then, settings will not be restored.

If Overwrite option is selected for Settings Behaviour, then, settings will be restored only if  complete data is selected.

Scenario: Only Sharepoint Settings restore

Only Settings_infographic.png

Restore Location (Site State) Restore Options
Same Site (Active)

In-place Restore: Replaces and overwrites the existing data within the site collection with the data selected for restore.

Procedure

  1. On the inSync Management Console menu bar, click Data Sources > Microsoft 365. An overview page that provides a holistic view of all the configured Microsoft 365 app appears.
  2. On the left-hand panel, click SharePointA page that lists all the discovered sites appears.
  3. Click the site name that you want to restore. The site page appears if you select a site for which the backup has been enabled.
  4. In the right pane, click the Backups tab. From all the listed backup site collections, browse and select the sites and subsites that you want to restore. Alternatively, you can use Search Site Collection, located at the top for files across your backed-up SharePoint Online sites and subsites.
    1. To use Search Site Collection, type the name of the file you are looking for in the box.
    2. Use the following filters to refine your search criteria:
      • File Extensions - Select the file type of the document.
      • Modified between/Time Modified - Select the time range to get the list of files modified during a particular time range.
      • Owner - Type the name of the owner of the file.
    3. Click Search. A list of files matching your search criteria is displayed.
    4. Select the desired files.
  5. Use the snapshot selector to select the snapshot from which you want to restore data.
  •  If the SharePoint Online sites, subsites, lists, and document libraries have a “/” (forward slash) character in their name, the snapshot displays a “_“ (underscore)character instead of the “/” (forward slash).
  • If the Enterprise Search feature is enabled for your organization, you can filter your search results using different metadata attributes or by typing the name of the specific backed up sites and subsites. For more information, see  Search backed up data to restore.
  1. Click Restore. The Restore window appears. The Restore Location and Restore Options are displayed based on the selected SharePoint Site component (Full Team, Only SharePoint Data, or Only Settings) and the associated site template.
  2. Select the desired restore location and option and proceed with the restore action. A confirmation message appears after a restore action is initiated successfully.        

If you want to restore a deleted site collection  (with Classic site template), create a new site collection with the same URL as the deleted site collection. Restore the data of the deleted site in the newly created site collection.  

Note

  • No Content Backed up  yet message is displayed in the following scenarios:
    • If the selected site collection is enabled for backup, but, backup is not initiated for that site collection
    • If the first backup for the selected  site  collection fails.
  • Due to Microsoft API limitations,  the  SharePoint data pertaining  to  Ratings Settings  and  Regional Settings  cannot be restored.
  •  In case of Restore as a Copy  for SharePoint data (without Settings), the files/folders data gets restored to the default Document Library  (Documents) folder.
  • When specific files or folders of a Document Library  (without Settings) are selected for Restore as a Copy, these files and folders get restored to the default  Document Library  (Documents) folder.
  • You can perform  only In-Place  restore for the following SharePoint site data:
    • List Template
    • Theme Gallery
    • Web Parts
    • Device Channel
    • Solution Gallery
  • Due to Microsoft API limitations, you cannot  search a Site Title with  a suffix string as a search parameter. However, you can search a Site Title with  prefix strings that start with  ‘ ’, ‘_’, ‘+’,’/’,’\’,’-’,double and single inverted commas.
  • When creating a completely new site or a new site from an existing  purged site, by default, global administrator is assigned the  role of site owner for the new site.

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