The legal hold report provides details about the users, devices, and backup data for a legal hold policy. The report contains information about the origin, custody of data and device of a legal hold, and ensures that the data is legally admissible in cases of litigations and internal investigations.
The legal hold report provides the following capabilities:
- Gain complete visibility of all the ongoing litigations and investigations in their organization.
- Know all the custodians that are involved in litigation or legal hold.
- Know when a user was added and/or removed from a legal hold.
- Show the data, data size, and frequency of data that is collected for a custodian as part of a litigation.
- Know the amount of data that is exposed to any eDiscovery tool, for verifying the authenticity of the electronic data.
Is this report available for my inSync Cloud setup?
You can generate a report only if you have Governance license available at your inSync Cloud environment. The report will be available after inSync Cloud setup is upgraded to this functionality.
Who can generate and view the report?
Both the cloud administrators and legal administrators can generate and access the report for all the profiles.
What are the components of the report?
The following table lists the fields:
|Legal Hold Policy Name||Name of the legal hold policy.|
|Legal Hold Policy Type||The type selected for the legal hold policy.|
|Data Access Policy||Data access policy configured for the legal hold policy.|
|Created By||Name of the administrator who created the legal hold policy.|
|Created On||Date when the legal hold policy is created.|
|No of Custodians||Number of users who are associated with the legal hold policy.|
|No of Devices||Total number of devices that are added to the legal hold policy.|
|Total data Size (GB)||Total size of data that is exposed in WebDAV for all the data sources that are a part of the legal hold policy. This does not include the data backed up for System and App settings. For more information, see Persona Backup and OS Migration.|
|User name||Name of the users who are associated with the legal hold policy.|
|User Email Id||Email address of the users who are associated with the legal hold policy.|
|Data Source||Name of the data sources that are a part of the legal hold policy.|
|Client OS||The operating system of the device.|
Backup Data Size
Size of backed up data available through WebDAV.
|On Hold Since||
Date when the user was added to the legal hold policy.
|Last Completed Backup||Date and time of the last successful backup.|
|Last Backup Status||Status of the last backup.|
|inSync Profile||The profile associated with the user of this legal hold policy.|
|Data Backup Schedule||Scheduled backup interval defined in the profile associated with this user.|
Data Configured for Collection
The folder names that are configured by both the inSync administrators and the inSync users and are exposed in WebDAV. However, if MAPI or system settings are configured for backup, then these folders will not be displayed in the report.
|System State Data||Displays the amount of System and App settings data backed up for this user during the last successful backup.|
|Total System State Data||Displays the total amount of System and App settings data backed up for this user.|
Generate the legal hold report
- On the inSync Management Console menu bar, click Governance > Legal Hold. The Overview page appears.
- Click Legal Holds on the left pane and click the legal hold policy name for which you want to view the report. The details for the legal hold policy appears.
- Click (More) > Email Legal Hold Report.
The report will be emailed to the email address that is configured for your account. The report is emailed in CSV format.
Frequently asked questions
Can the legal hold report be scheduled to run at specific time interval?
No, this report is not a scheduled report and cannot be configured to run at specific schedule. This is an on-demand report, where the cloud administrator or legal administrator must generate the report per the requirement.
What is displayed in the report if a user is removed from legal hold or the legal hold policy is deleted?
If a user is removed from the legal hold, then the all the user entries will be deleted from the legal hold report. Previous entries will not be maintained.
What all data will this report generate results on?
This report will include user's data on computers, mobile devices, and cloud applications.