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Druva Documentation

Activity details page for SharePoint Online

inSync Cloud Editions: File:/tick.png Elite Plus File:/tick.png Elite File:/cross.png Enterprise File:/cross.png Business

Overview

As a Cloud admin, you can get a more detailed insight and view about the state of Subsites, Document Library, List, Files, Folders for each backup and restore activity using the new Activity Details page.  This view will help you restore data in case of accidental deletion and ensure business continuity.

You can see the following details:

  • Summary of the backup and restore activity

  • An actual count of the number of new, updated, and deleted Subsites, Document Library, Lists, Files, and Folders that were backed up  successfully

  • An actual count of the number of successful and failed restored Subsites, Document Library, Lists, Files, and Folders

  • The listing of failed Subsites, Document Library, Lists, Files, and Folders that were not backed up or restored

  • Consolidated logs to highlight the failure reasons

Activity Details page

Provides a summary and detailed view of backup and restore activities of all the SharePoint Online contents (Subsites, Document Library, List, Files, and Folders).

Access Path for Backup Activity Details Edit section

On the inSync Management Console menu bar, click Data Sources > Microsoft 365. The Overview page is displayed. Click Sharepoint Online to view the Last Backup Status. The Last Backup Status link opens the Activity Details page for the backup activity.  You can access the Activity Details page from any of the following:

  • SharePoint landing page: Click on the Last Backup Status to view the backup activity details.

  • Summary tab: Click on the Status to view the backup activity details.

  • Activity Stream: Click on the Status to view the backup activity details.

Backup Activity Details Edit section

Use the Activity Details page to get a granular view of added, updated, deleted, and failed backed up SharePoint Online data.

Backedupwitherrors_RN.png

Summary

The following table lists the fields in the Summary section.

Field

Description

Summary

Activity Type

Details of the type of backup activity performed.

  • Manual Backup

  • Scheduled Backup

Status

Note: Status includes the status of both SharePoint data and settings.

Status of the backup activity performed. 

  • Backed up Successfully: If the complete data (data and settings) is backed up successfully.

  • Backed Up With Errors: If any data or settings are missed from backup due to any errors.

  • Backup Failed: If the complete data backup activity fails or none of the data and settings is backed up.

  • Backup Cancelled: If an administrator aborts or cancels an ongoing backup activity.

Total Size

Displays the total size of the latest snapshot.

For example: Let’s say the total size for the first backup was 10 MB. Now, you add a file of 2 MB and initiate a backup. The total size in the latest snapshot is now shown as 10 MB (Total size in earlier backup) + 2 MB (Incremental backup size) = 12 MB.

Error Code

Shows the error with a link to error details for Backup Failed status.

Shows hyphen (-) for the Backed up Successfully and Backed up with Errors statuses.

Site Title

Shows the title of the SharePoint Online site.

Administrator

For manual backup: Name of the administrator who has initiated the backup or restore.

For scheduled backup: A dash (-) is displayed.

Start Time

Displays the start time when the backup was initiated. This is as per the admin timezone setting.

End Time

Displays the end time when the backup activity is completed. This is as per the admin timezone setting.

Backup Details

Content

List of SharePoint Online components:

  • Subsites

  • Document Library

  • List

  • Folders

  • Files

Total Items Scanned

The total items within your SharePoint environment for which inSync attempted backup.

For example: Let’s say there are 2 Document Library (DL1 and DL2) with 100 files each in your Sharepoint environment. There is some issue accessing DL2. Now, when you initiate a backup, inSync performs a scan on both the DL1 and DL2 (Total items scanned is two), however, the total files scanned is only 100 (For DL1).

The count includes the following SharePoint Online content:

  • Subsites

  • Document Library

  • List

  • Folders

  • Files

Added

Count of newly added items in this backup activity.

Updated 

Count of the updated items in this backup activity.

Deleted 

Count of the items deleted from the last backup.

Failed

The count of items for which the backup activity failed.

Click on the failed item to view the list of failed backup content.  You can also download logs to view the consolidated logs for identifying failure reasons.

Action

Download Logs

Click Download Logs to download and view the backup activity logs.

Download List (Displayed on the Failed Backup Content page)

Note: A maximum of 20 failed items are listed for each content.

Click Download List to download and view the details of all failed backup content.

Restore Activity Details Edit section

Use the Activity Details page to get a granular view of successful and failed restored SharePoint Online content.

Restorewitherrorclubbed_RN_Sep21.png

 You can access the Activity Details page from the following:

  • Activity Stream: Click on the Status to view the restore activity details.

Summary

The following table lists the fields in the Summary section.

Field

Description

Summary

Activity Type

Details of the type of activity performed.

Status

Note: Status includes the status of both SharePoint data and settings.

Status of the restore activity performed. 

  • Restore Successful: If the restore of complete data (data and settings) is successful.

  • Restored With Errors: If any data or settings are missed from restore due to any errors.

  • Restore Failed: If the restore of complete data and settings fails.

  • Restore Cancelled: If an administrator aborts or cancels an ongoing restore activity.

Site Title

Shows the title of the SharePoint Online site.

Restore Options

Details of the restore options:

  • In-Place Restore

  • Restore as a Copy

Settings Behaviour

Details of the settings behavior options:

  • Skip

  • Overwrite

Administrator

Name of the administrator.

Start Time

Displays the start time when the restore was initiated. This is as per the admin timezone setting.

End Time

Displays the end time when the restore activity is completed. This is as per the admin timezone setting.

Restore Details

Content

List of SharePoint Online contents:

  • Subsites

  • Document Library

  • List

  • Folders

  • Files

Total Items

Displays a count which is a summation of all the items that need to be restored. 

Total items: Total count of each type of content (Subsites, Document Library, and so on) that inSync is trying to restore in the current activity.

The count includes the following SharePoint Online content:

  • Subsites

  • Document Library

  • List

  • Folders

  • Files

Successful

The count of items for which the restore is successful.

Failed

The count of items for which the restore failed.

Click on the failed item to view the list of failed backup content.  You can also download logs to view the consolidated logs for identifying failure reasons.

Action

Download Logs

Click Download Logs to download and view the restore activity logs.

Download List (Displayed on the Failed Restore Content page)

Note: A maximum of 20 failed items are listed for each content.

Click Download List to download and view the details of all failed restore content.

 

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